W5 Staffing Inc.
E-mail at email@example.com
PURPOSE OF PERSONAL INFORMATION
We may ask you or you may choose to provide information about yourself or your business to be viewed by various organizations who contract W5 for the purpose of filling a job within the organization. For this purpose and as part of this process, we will take a number of steps, including but not limited to:
What personal information do we collect?
We assume that, before providing us with any contact details for your references, you have obtained their permission to do so. To ensure that we do not offend your references privacy rights, we ask that you only provide the information about them that we list above as "Reference contacts details" and we understand that you have secured their consent before providing their information to us. Should your reference require your written consent before disclosing your personal information to us, we will contact you and ask you to sign an "Authorization form".
In using our services, we may also ask you to provide us with the following additional information:
Notes we take when we interview you will also form part of the information we have in our files about you.
We, either directly or using external service providers, may collect, use and disclose some or all of the following information for our file about you from sources other than yourself:
In some cases W5 will initiate the collection of this information; in others, the information will be obtained at the request of our client. Regardless, we will not collect, use or disclose any such information unless we feel that it is reasonable in all circumstances to do so and that we have your implicit consent, or unless we are required to do so by law.
At your sole discretion, you may withhold your consent; however, doing so might limit the positions or placements for which you might be considered
Have you consented to our collection, use and disclosure of your personal information?
We also imply your consent to use and disclose your personal information for purposes that are reasonable and are obvious and/or necessary in using our services.
Although we imply your consent in any event, we may seek your express consent to contact your references, to collect, use and disclose information we obtain from your references and for your references to disclose that information to us. In granting your consent for these purposes you also release, remise and forever discharge, to the fullest extent possible of the law without limitation, and agree to fully indemnify your references and W5 it's officers directors associates and employees from and for any and all legal, financial and other liability, loss or damage whatsoever flowing from that information or its collection, use or disclosure.
What can you do if you wish to withdraw your consent?
You may withdraw any express consent you previously gave as indicated on your executed Candidate Consent Form at any time upon giving proper written notice to W5 as indicated on page 1. We may then require you to complete and execute a new Candidate Consent Form.
You need to be aware that withholding or withdrawing your consent might impact negatively on W5's ability to serve you and to secure employment or a placement for you.
What about personal information we collected prior to the coming into force of applicable privacy legislation?
How long do we retain your information, and then what do we do with it?
We retain your personal information for 5 years from the date that you submit to us your information including your résumé in the course of using our placement services, or for 5 years from the last date that you consent to the collection, use or disclosure of your information by us, or for 5 years from the date that we place you with one of our clients on a permanent basis, or 5 years from the date you were last employed by us on assignment, whichever is latest. Upon the expiry of this 5 year period, all of your personal information is fully purged from our systems and electronically archived and stored off site plus any hard-copies are shredded and safely discarded. If you wish for us to cease to collect, use and disclose your information and to purge and discard all of it in less than 5 years, it is incumbent upon you to instruct us in writing to do so, in which case we will be pleased to comply with your request as soon as is practicable, subject to any legal and tax requirements.
What are our practices related to privacy and security on our web sites?
How do we keep your personal information secure?
How can you access your personal information and verify its accuracy?
W5 strives to maintain accurate records or your personal information, but cannot do so without your help. As part of this on-going effort, we ask that you provide us with your most current information and update us as that information changes. Write to the address showing on page 1 and advise us if any personal information you have provided to us in the past is incomplete, inaccurate, or no longer relevant, and we will be pleased to make the appropriate modifications.
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